Administrative Assistant

The future you want is within reach

 

At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.  We're also looking at what's next for you and how we can help you build a career you're proud of. At PCL, you are more than just an employee. You could be part of a team that works hard, plays hard, and makes a difference in your community. PCL offers competitive compensation packages, and a chance to be an owner in our 100-percent employee-owned company. We not only reward you financially, but give you challenging assignments and an encouraging work environment which promotes personal and professional growth.

 

Here's how an Administrative Assistant for our Civil District office located in Long Beach, California contributes to our team:

Responsibilities

  • Supports day-to-day operations by performing administrative tasks for manager, department, or team.  
  • Develops and maintains customer-focused relationships with all stakeholders. 
  • Answers telephone calls and takes messages for manager, department, or team members. 
  • Ensures appropriate document control and compliance through filing, composing, and editing documents and reports for district office. 
  • Manages email and calendars on behalf of others.
  • Assists with planning meetings and events, including arranging for catering, booking locations, and distributing information. 
  • Arranges travel, hotel, and car reservations and preparing travel itinerary. 
  • Orders office supplies for department as requested. 
  • Supports mail distribution and courier requests. (if applicable).
  • Greets visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable).
  • Mentors and coaches entry level administrative support staff. (if applicable)

Qualifications

  • High school diploma. 
  • Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset. 
  • 3 years of experience as an administrative assistant. 
  • Excellent verbal, written and interpersonal communication skills. 
  • Ability to prioritize tasks and adapt to change. 
  • Ability to act with discretion when handling confidential information. 
  • Ability to effectively handle difficult situations and remain calm under pressure. 
  • Ability to develop and maintain effective stakeholder relationships. 
  • Ability to create, edit, proofread, and format documents/presentations. 
  • Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.

The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

Should you require an accommodation during the application process, please contact us at careers@pcl.com with the position and location you are interested in.

Together, we can build success and a better future. Let’s get started!

 

Target Start Date: 05/24/2022  

Employee Status:  Regular Full-Time   

Company: PCL Construction, Inc. 

Primary Location: Long Beach, California 

Job: Administrative Assistant 
Requisition: 1562  


Nearest Major Market: Los Angeles