Administrative Assistant

Responsibilities

• Supports day-to-day operations by performing administrative tasks for manager, department, or team.  
• Develops and maintains customer-focused relationships with all stakeholders. 
• Answers telephone calls and takes messages for manager, department, or team members. 
• Ensures appropriate document control and compliance through filing, composing, and editing documents and reports for district office. 
• Manages email and calendars on behalf of others.
• Assists with planning meetings and events, including arranging for catering, booking locations, and distributing information. 
• Arranges travel, hotel, and car reservations and preparing travel itinerary. 
• Orders office supplies for department as requested. 
• Supports mail distribution and courier requests. (if applicable).
• Greets visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable).
• Mentors and coaches entry level administrative support staff. (if applicable)

Qualifications

• High school diploma. 
• Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset. 
• 3 years of experience as an administrative assistant. 
• Excellent verbal, written and interpersonal communication skills. 
• Ability to prioritize tasks and adapt to change. 
• Ability to act with discretion when handling confidential information. 
• Ability to effectively handle difficult situations and remain calm under pressure. 
• Ability to develop and maintain effective stakeholder relationships. 
• Ability to create, edit, proofread, and format documents/presentations. 
• Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.