Project Controls Manager

Responsibilities

• Consistently collaborates with construction/project manager and project team. Proactively identifies, manages, and resolves potential problems, work conflicts, or schedule challenges. Develops and implements recovery plan. Works with project team to anticipate and resolve project issues.
• Ensures expectations are effectively communicated to own forces and trades pertaining to work performance, productivity, quality, and safety requirements. Ensures that trade contractor coordination and progress are closely monitored.
• Ensures information is presented appropriately at client engineering meetings.
• Supervises, directs, coaches, trains, and mentors the project team and superintendents on the same site or multiple sites.
• Responsible for leading a multi-disciplinary project controls team (scheduling and planning, estimating, cost-control, subcontract, and document control).
• Consistently communicates with the project teams to define scope of work, need for change to budgets and schedules, and identification of variances from the original plan.
• Runs the development and maintenance of resource loaded schedule, critical path analysis, resolution of scheduling conflicts, monitoring schedule delays, impacts and variances to the baseline.
• Applies the analysis of the trending and communicating schedule, progress, and cost information to project personnel.
• Identifies and manages the project scope and change management process and ensures timely completion and issuance of estimates or impact analyses to stakeholders.
• Creates the control estimate and maintains project budgets.
• Audits projects for compliance with PCL’s project control requirements.
• Responsible for the timely issuing off all project reporting (progress, cost, schedule, etc) and using the report information to assist the project manager in refining the overall project strategy.
• Ensures consistency and adherence of site and district project controls policies, procedures, and standards while making recommendations back to the district on updates required within the district controls policies, procedures and standards.
• Coordinates and makes recommendations for modifications to processes or systems to meet specific project needs (e.g. special report requirements, unique integration).
• Participates in the development of subcontract packaging.
• Ensures that the project control systems are fully implemented to meet project needs, progress reporting, and earned-value analysis requirements.
• Assists and supports the project finance department in preparation for periodic reports, forecasts, and audits.
• Ensures accurate costing for labour, materials, equipment, and staff.
• Approves requisitions and purchase orders.
• Prepares and presents contractual claims, delay-analysis, negotiating and close-out of claims, extra-work, and additional fee entitlements.
• Assesses subcontractor claims.
• Implements and maintains project risk management and actively participate in risk mitigation strategies.
• Negotiates contract disputes and preparing notice letters and other formal communication with the clients.
• Communicates with project management, other service groups, and the client.

Qualifications

• Construction trade certification with equivalent experience, or post-secondary diploma or degree in construction management or engineering preferred.
• Relevant designation is an asset.
• 10 years of progressive project controls experience in construction or related field.
• 4 years of experience in a supervisory role is an asset.
• Working knowledge of and exposure to the construction industry and company operations, including building materials, construction specifications, and methods and procedures.
• Complete understanding of scheduling, progress monitoring, and completing project forecasting (e.g., cost, materials, staff, equipment).
• Ability to lead and organize others, including coordinating multiple scopes. Interacts with the other project departments to support their efforts.
• Thorough understanding of contract language and ability to identify and mitigate risks and identify and improve opportunities. Makes recommendation to the project manager on contractual related items.
• Intermediate ability to lead and run effective site meetings with the client, consultants, trades, own forces work (OFW), and internal employees; ability to present at client meetings or for project pursuit work.
• Previous experience managing Project Controls on projects valued $100MM+.
• Experience working for a direct hire contractor is essential.
• Thorough understanding and the ability to put into standard methodology engineering and construction management principles and practices.
• Working knowledge of estimating methods and practices. Participates in providing feedback to the estimating department that will assist in future submissions.
• Advanced skills using Microsoft Office applications. 
• Thorough understanding of or the ability to learn in-house software applications quickly.
• Thorough understanding of Canadian construction law and different contract types.
• Keeps up to date with current industry practices and new developments and makes recommendations back to the district on items to be incorporation into our procedures.
• Advanced business acumen and commercial awareness.
• Working knowledge of all project management functions including scheduling and planning, cost control and forecasting, progressing, change management and document control.
• Strong written and verbal communication with excellent presentation skills.
• Ability to adapt communication style across multiple departments and functions including clients, supervision, and craft workers.
• Strong analysis and problem-solving abilities.
• Advanced organizational skills, high level of detail orientation, and ability to multitask and prioritize conflicting deadlines.
• Ability to travel to project sites for extended periods of time.
• Strong ability to establish and maintain effective relationships with key stakeholders and decision makers.

SUPERVISION/DIRECTION
• Based on contract requirements and project size, leads a medium-sized team of direct and indirect reports, which may include students/interns and/or project controls coordinators and schedulers.
• This includes mentoring and coaching, career development and performance management responsibilities, performance-potential rating recommendations, and influencing salary and bonus reviews for direct report(s).
• Responsible for conducting onboarding and training for new employees on their site/team/department.
• Identifies need and assists in recruitment of new team members.