HSE Administrative Assistant
The future you want is within reach.
At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.
We're also looking at what's next for you and how we can help you build a career you're proud of.
Here's how a HSE Administrative Assistant for our US PICCo office contributes to our team:
Responsibilities
- Capture and submit Behaviorial Based Observations (BBO) documents into our Safety Management Center (SMC)
- Run weekly Behavioral Based Observation reports in addition to other safety reports
- Capture and submit into Safety Management Center (SMC) Weekly supervisor meeting minutes
- Maintain and create Safety information folders in project folder on our shared drive
- Assist with data collection for weekly reviews; assist with data collection for Weekly project update
- Assist and collect data for project monthly reports
- Print, scan/ file and disperse daily Daily Safety Bulletin meeting documents
- Collect data, scan and file pre-tasks documents for weekly meeting update
- Collect and file weekly safety orientation and training documents
- Monitor and send out training notifications for Alaska Safety Alliance online training
- Collect, enter and upload weekly mass meeting documents
- Run previous months inspection reports -provide data to onsite supervisor
- Capture and submit into SMC the monthly HSE committee meeting documentation
- Provide weekly open action item updates to all project supervision on inspections, investigations etc.
- Supports additional departmental needs as required
Qualifications
- High school diploma.
- Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset.
- 1 year of experience in an administrative role or equivalent technical experience.
- Excellent verbal, written and interpersonal communication skills.
- Ability to multitask and adapt to change.
- Ability to act with discretion when handling confidential information.
- Ability to effectively handle difficult situations and remain calm under pressure.
- Ability to develop and maintain effective stakeholder relationships.
- Ability to create, edit, proofread, and format documents/presentations.
- Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.
PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.
The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.
PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.
Should you require an accommodation during the application process, please contact us at careers@pcl.com with the position and location you are interested in.
Together, we can build success and a better future. Let’s get started!
Employee Status: Regular Full-Time
Company: PCL Industrial Construction Co.
Primary Location: North Slope, Alaska
Job: HSE Administrative Assistant
Requisition: 9229