Executive Assistant
The future you want is within reach.
At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.
We're also looking at what's next for you and how we can help you build a career you're proud of.
Here's how an Executive Assistant for our Toronto District office (located in Oakville, ON) contributes to our team:
Responsibilities
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Provide confidential administrative support for Senior Executives and their teams, ensuring high quality service and professionalism in all interactions
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Manage, coordinate, and maintain complex calendars with conflicting priorities
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Meeting management including scheduling meetings, preparing agendas and writing meeting minutes to document action items
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Preparation and coordination of meetings and events including offsites and other department-wide meetings, including but not limited to booking meeting rooms/event venues, catering, technology, communication, materials and RSVP’s
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Prioritize conflicting needs, troubleshoot, handle matters expeditiously, proactively and follow-through on projects while being flexible in adjusting to changing work priorities
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Prepare reports, presentations, communications, and documents relating to matters of sensitive nature on behalf of the team by identifying required information, conducting research and utilizing appropriate sources as required
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Build strong relationships across the organization, including partnering with internal and external stakeholders
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Participate fully as a member of the team and contribute to a positive and inclusive work environment including mentoring and coaching junior administrative employees
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Coordinate extensive and at times complex domestic and international travel arrangements
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General office duties including ordering catering, mail distribution, greeting guests, etc.
Qualifications
- High school diploma required. Postsecondary degree or diploma or certificate in office administration program considered an asset.
- 6 years of progressive experience as an administrative assistant, including a minimum of 3 years’ experience supporting senior-level managers and/or district executives.
- Excellent verbal and written communication skills; able to communicate to an executive audience with superior professionalism.
- Self-management skills to plan, organize, and prioritize and delegate tasks with conflicting deadlines in a fast-paced environment.
- Ability to act with discretion when handling confidential and privileged information.
- Ability to establish and maintain effective relationships with key stakeholders and decision makers.
- General construction knowledge is considered an asset. Understands terminology and processes when drafting correspondence.
PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.
The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.
PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.
Should you require an accommodation during the application process, please contact us at careers@pcl.com with the position and location you are interested in.
Together, we can build success and a better future. Let’s get started!
Employee Status: Regular Full-Time
Company: PCL Constructors Canada Inc.
Primary Location: Oakville, Ontario, Toronto, Ontario
Job: Executive Assistant
Requisition: 6417