Administrative Assistant
The future you want is within reach.
At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.
We're also looking at what's next for you and how we can help you build a career you're proud of.
Here's how an Administrative Assistant for our Ottawa office contributes to our team:
Responsibilities
- Supports day-to-day operations by performing administrative tasks for manager, department, or team, including correspondence management, and greeting of all visitors.
- Provides email and calendar management for assigned leadership, using Outlook.
- Plans and organizes meetings and events, including arranging for catering, booking locations, and distributing materials and information.
- Arranges travel, hotel and car reservations, and prepares travel itineraries.
- Develops and maintains templates for forms, letters, tracking spreadsheets, and meeting minutes.
- Manages department filing, user contact lists for proprietary software, internal contact and organizational lists.
- Issues subcontract revisions, subcontractor submittal requests and prepares professionally edited monthly reports as needed.
- Provides accurate Word, Excel and PowerPoint support by composing and/or editing a variety of documents.
- Orders office supplies, distributes mail and manages courier requests.
- Acts as reception backup as needed, answers calls and greets visitors.
Qualifications
- High school diploma.
- Postsecondary degree or diploma or certificate in office administration program considered an asset.
- Five years of progressive experience in an administrative assistant role.
- Eligible for Federal Government security clearance.
- Professional and service-oriented approach internally and externally with strong communication skills.
- Self-management skills to plan, organize, and prioritize and delegate tasks with conflicting deadlines in a fast-paced environment.
- Ability to act with discretion when handling confidential and privileged information.
- Ability to develop and maintain effective stakeholder relationships.
- Advanced skills in editing, creating, and proofreading documents.
- Advanced skills of Microsoft Office Suite (Word, PowerPoint, OneNote, and Outlook) including the ability to create, edit, and format documents/presentations.
PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.
The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.
PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.
Should you require an accommodation during the application process, please contact us at careers@pcl.com with the position and location you are interested in.
Together, we can build success and a better future. Let’s get started!
Employee Status: Regular Full-Time
Company: PCL Constructors Canada Inc.
Primary Location: Ottawa, Ontario
Job: Administrative Assistant
Requisition: 6073