Proposals Specialist

Responsibilities

• Translates a proposal “vision” into a compelling proposal layout. Creates compelling graphics and visual communications, involving strategic image selection and/or acquisition. 
• Collaborates to complete layout and production of proposal material with a professional and brand compliant style. 
• Evaluates narratives for relevance, comprehension and applicability. Able to identify narrative requirements and the appropriate stakeholder to produce them. Creates new proposal narratives as required. 
• May lead the proposal planning process, including review of client requirements, development of proposal responsibility matrix and content outline and creation of timeline/assignments. 
• Proactively tracks and maintains communication and assignments among all team members (local and remote stakeholders) to ensure internal deadlines are met. Identifies deficiencies in the process and recommends solutions. 
• Influences and responds to the proposal stakeholder expectations and coordinates their deliverables. 
• Accurately proofs, edits and rewards text to deliver a high-quality, complaint, error-free submission on time. Ensures content is written in a singular voice and that there is continuity in the messaging throughout the document. 
• Mentors proposal coordinators on proposal best practices and technical design layout skills. 
• Identifies interview requirements and coordinates the presentation of presentations and interviews. May schedule and coordinate interview prep workshops as necessary. 
   

Qualifications

• Postsecondary degree or diploma in marketing, communications, journalism, or equivalent. 
• Association of Proposal Management Professionals (APMP) foundation certification, Certified Professional Services Marketer (CPSM) certification and/or Society for Marketing Professional Services (SMPS) or equivalent is preferred.
• 5 years of progressive experience in a proposal role.
• Ability to manage and write portions of various proposals.
• Strong working knowledge of proposal fundamentals and best practices.
• Advanced interpersonal skills with an ability to collaborate with a diverse group sensitively, tactfully and diplomatically.
• Ability to execute a lean, quality pursuit process and participate in strategy sessions.
• Strong business acumen with an understanding of industry practices and new developments (construction process, delivery models, contract types).
• Advanced knowledge of Microsoft Office, Adobe Creative Cloud and other relevant marketing software systems.
• Advanced InDesign layout skills; competent functionality within Adobe Suite of programs (i.e. photoshop, PPT, Illustrator, etc.) with ability to create brand compliant visual content.