Executive Assistant
The future you want is within reach.
At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.
We're also looking at what's next for you and how we can help you build a career you're proud of.
Here's how an Executive Assistant for our Civil Infrastructure office contributes to our team:
Responsibilities
- Develops and maintains well-organized filling system that permits easy reference and rapid retrieval of information.
- Promptly receives and screens incoming telephone calls to executives, takes messages as appropriate. Elicits necessary information to allow timely and accurate responses and responds when appropriate.
- Greets all visitors, answers questions, and directs to meeting rooms or connects them with staff members.
- Creates and maintains templates for forms, letters, tracking spreadsheet, etc.
- Prepares executives for meetings and provides them with the necessary documents and supporting information.
- Coordinates and prioritizes district executives calendar meetings and travel schedule. Arranges travel, hotel, and car reservations and prepares itinerary.
- Ability to mentor and coach other, more junior, support staff.
- Demonstrates ability to work autonomously with confidence. Works effectively without constant and direct supervision or guidance.
Qualifications
- Post-secondary degree or diploma or certificate in office administration program considered an asset.
- 8 years of progressive experience as an administrative assistant, including a minimum of 7 years’ experience supporting C-level managers and/or board members.
- Excellent verbal and written communication skills; ability to communicate to an executive audience with superior professionalism.
- General construction knowledge is considered an asset. Understands terminology and processes when drafting correspondence.
- Self-management skills to plan, organize, and prioritize and delegate tasks with conflicting deadlines in a fast-paced environment.
- Ability to act with discretion when handling confidential and privileged information.
- Superior skills in editing, creating, and proofreading documents.
- Advanced skills (i.e. formulas, macros, mail merge, animation, invitations) with Microsoft Office Suite (Word, PowerPoint, OneNote, and Outlook) with the ability to create, edit, and format documents/presentations.
PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.
The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.
PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.
Should you require an accommodation during the application process, please contact us at careers@pcl.com with the position and location you are interested in.
Together, we can build success and a better future. Let’s get started!
Employee Status: Regular Full-Time
Company: PCL Construction, Inc.
Primary Location: Tempe, Arizona
Job: Executive Assistant
Requisition: 8428
Nearest Major Market: Phoenix