Proposals Coordinator

Responsibilities

• Translates a proposal “vision” into a compelling proposal layout. May create compelling graphics and visual communications, involving strategic image selection and/or acquisition. 
• Initiates proposal planning process, including review of client requirements, development of proposal responsibility matrix and content outline, creation of timeline/assignments and scheduling of pursuit kick-offs. 
• Under minimal direction, completes layout and production of proposal material with a professional and brand complaint style. 
• Evaluates narrative for relevance, comprehension and applicability. May write new proposal narratives as required. 
• Accurately proofs, edits and rewards text to deliver a high quality, complaint, error-free submission on time. 
• Conducts client background research, identifies questions, concerns and potential risks to inform the ‘strategic visioning’ and proposal planning stage of the process. 
• Identifies interview requirements and coordinates the presentation resources and collaborates with the proposal team in preparation of presentations and interview. 
• Participates and seeks involvement in outside professional organizations that support the proposal position. 

Qualifications

• Postsecondary degree or diploma in marketing, communications, journalism, or equivalent. 
• 3 years of progressive experience in a proposal role or in a related role (communications, marketing, visual communications). 
• Strong project management, organizational and time management skills to effectively establish the priority and scheduling or work tasks. 
• Strong verbal, written and visual communication skills. Ability to produce grammatically sound written communication with a customer focus. 
• Strong working knowledge of proposal fundamentals and best practices. 
• Ability to execute a lean, quality pursuit process and participate in a strategy session. 
• Strong business acumen with an understanding of industry practices and new developments (construction process, delivery models, contract types). 
• Competent InDesign layout skills; competent functionality within Adobe Suite of programs (i.e. photoshop, PPT, Illustrator, etc.) with ability to create brand complaint visual content. 
• Proficient knowledge of Microsoft Office, Adobe Creative Cloud and other relevant marketing software systems.